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Important Upcoming Tasks

May 2022
May 5
  • Spring 2022 AZELLA Reassessment Test electronic results available
    • PearsonAccessNext > District level entity and School level entity
    • EL70, EL72, and EL73 reports
    • AZELLA Corrections application
    • Student Data File (SDF) - download from PAN (district) and upload into district's Student Information System
May 13
  • Submit the KPT Materials Survey by May 13
  • 2021-2022 AZELLA Placement Test window closes
    • Understand Scoring closes after the Placement Test window closes
  • Spring 2022 AZELLA Reassessment Test paper copies arrive at districts
May 16
  • Inventory, pack-up, and return KPT materials to Pearson - must be shipped by 05/27/2022 (Do not return the Stage II AZELLA Placement Test materials with the cat on the cover).
June 2022 
June 2
  • 2021 - 2022 AZELLA Placement Test electronic results available
  • KPT materials must be received at the Pearson Cedar Rapids, Iowa warehouse
June 9
  • 2021 - 2022 AZELLA Placement Test paper materials arrive at districts 
June 30
  • Ensure all EL students have been exited from EL program services
July 2022 
July 1
  • 2022 - 2023 Assessment Test Coordinator and Security Agreement due (DTCs and Superintendents)
July 5
  • 2022 - 2023 AZELLA Annual and Placement Test training modules open - Arizona Training Management System (ATMS)
  • Understand Scoring trainings and qualifications open for 2022 - 2023
    • Kindergarten Placement Test (KPT) Administrator training and qualifications
    • Stage II AZELLA Placement Test Writing Scorer training and qualifications
July 8
  • First day available for ADE to enable DTC PAN accounts for the 2022 - 2023 Placement Test administration (DTC PAN accounts will not be enabled until all DTC training requirements have been completed and verified by ADE)

Student Data Files and Reports 

Spring 2022 AZELLA Reassessment Test Data
  • Approximately 98,000 students completed the Spring 2022 Reassessment Test
The electronic reports and the Student Data File (SDF) must be downloaded from PearsonAccessNext and saved. The Student Information System (SIS) administrator needs to upload the Student Data File  into your SIS and synchronize it to AzEDS before June 30, 2022. The SIS administrator may need to work with your vendor to get the SDF layout (no student information and test data included) conformed to your system and then upload the actual final Student Data File.
  • Spring 2022 Reassessment Student Data File Layout EXCEL (.csv) 
    • Please note: This is a .csv file that should not be opened because it will not re-save correctly to be used with your Student Information system (SIS). The file should be downloaded, saved but not opened, and forwarded to the SIS entity admin to upload into their SIS.
  • Final Spring 2022 Reassessment Student Data file only available through PAN under the district level entity.
  • The individual Student Report is available in English and Spanish only. The individual Spanish Student Reports are available electronically under the school level entity in PAN. There are 2 pages that need to be printed for parents. 
We recommend that you keep whatever documentation you used for recording students who should have been administered the Spring 2022 AZELLA Reassessment Test but were not tested, and the reason(s) why they weren't tested. You will need to use this information for the LEA Reason application  that will be made available in late summer 2022. Questions about the LEA Reason application should be addressed to the Office of English Language Acquisition Services (OELAS).

Don't forget to exit EL students from the 2021 - 2022 school year EL program services. Use the table below for reference. This must be entered into your SIS and synchronized with AzEDS. Questions about existing students from EL Program Services for 2021 - 2022 school year needs to be addressed to micky.gutier@azed.gov.
2021 - 2022 AZELLA Placement Test Data

The electronic reports and the cumulative Student Data File (SDF) need to be downloaded from PearsonAccessNext and save everything. The SIS administrator needs to upload the SDF layout and cumulative file into your SIS and synchronize it to AzEDS before June 30, 2022.
  • 2021 - 2022 Placement Student Data File Layout EXCEL (.csv)
    • Please note: This is a .csv file that should not be opened because it will not re-save correctly to be used with your Student Information System (SIS). The file should be downloaded, saved but not opened, and forwarded to the SIS entity admin to upload into their SIS.
  • Final cumulative 2021 - 2022 Placement Student Data File only available through PAN under the district level entity.
  • The individual Student Report is available in English and Spanish only. The individual Spanish Student Reports are available electronically under the school level entity in PAN. There are 2 pages that need to be printed for parents. 
AZELLA Kindergarten Placement Test Materials

The current Kindergarten Placement Test (KPT) materials, version 2017, will be retired after May 13, 2022. Therefore, these materials except for the used KPT Response Sheets, must be returned to Pearson after May 13, 2022. Pearson will provide boxes, shipping labels, and inventory sheets within the coming weeks. If you have KPT materials in your inventory, please be sure to complete the Pearson survey by May 13, 2022. This is information that Pearson will use to send out the return shipping materials.

Below are images of the materials that must be returned to Pearson this month. You may keep the plastic hand pointers, stickers, and AZELLA bags to use again next school year. Do not return the USED KPT Response Sheets. As you conclude spring cleaning this year, if districts and schools find older AZELLA test materials, all Stages I-V, those need to be returned to Pearson at this time. Please do NOT return the Stage II Placement Test Materials (cat on the cover) because they will be used again for the 2022-2023 school year.
EL70 - AZELLA Student Test History Report

You may have noticed one or both new additions on the EL70 - AZELLA Student Test History Report.
  1. In the Student Demographics section, the "Home Language" has changed to the "Home Language Survey" (HLS) responses. As LEAs enter the HLS responses into the Student Information System (SIS) and synchronize this data with AzEDS, the parent responses will show on the students' EL70 Reports.
  • NOTE: An EL70 report that includes AZELLA test record information and/or EL Program Transaction information supersedes an all-English HLS every time, always. 
  • NOTE: When the parents include more than one language in any of the responses, the non-English language is the language that needs to be entered into the SIS.
      2. In the same place where you might see the red font message, you may see a blue font message. The red font message is a message at-a-glance that informs the reader that the student requires a new AZELLA Placement test to be administered right away. The new blue font message alerts the reader that this student should not be tested. This student is not eligible for AZELLA testing (without a Mainstream to English referral form signed by the IEP Team and the parents or guardians) and is not eligible for EL program services.
Looking Forward to 2022 - 2023 

AZELLA Forms 2022 - 2023
All the AZELLA forms and application for the 2022 - 2023 school year are in the process of being updated. When needing an AZELLA form and application, please be sure to use the one with "2022 - 2023" in the title.

AZELLA EL/SPED requests for Additional Accommodations
The request form for AZELLA additional accommodations for students with a current IEP or 504 Plan will be available on the AZELLA DTCs webpage by July 8, 2022. The 2022 - 2023 applications must be used for all requests. These requests need to be submitted by August 31, 2022. The AZELLA Placement and Spring Reassessment Tests may not be administered until ADE provides a response to the application.
  • NOTE: Depending on the volume of requests received, the ADE review process for the AZELLA Additional Accommodations requests may take several weeks, so please plan accordingly.
AZELLA Trainings and Qualifications 2022 - 2023
The Arizona Training Management System (ATMS) for the 2022 - 2023 school year is anticipated to open on July 5, 2022, for the AZELLA Annual and AZELLA Placement training modules. 

The Understand Scoring trainings and qualifications for the Kindergarten Placement Test Administrator and the Stage II Placement Writing Scorer will open on July 5, 2022.

PearsonAccessNext DTC Accounts 2022 - 2023
ADE will work with Pearson to enable AZELLA DTC PearsonAccessNext (PAN) accounts for the 2022 - 2023 AZELLA Placement Test administration only after ADE verifies that the DTC has completed the training requirements. 
  • All Annual training modules (5)
  • DTC-STC Placement training module
  • K-2 Placement training module for districts and charters that have schools that serve Kindergarten through Grade 2 students
  • 3-12 Placement Training module for districts and charters that have schools that serve Grade 3 through Grade 12 students
Districts and charters that have schools that serve Kindergarten through Grade 2 students - the AZELLA DTC must complete:
  • Understand Scoring KPT Administrator qualification
  • Understand Scoring Stage II Placement Writing Scorer qualification
2022 - 2023 Placement Test Administration
  • New refreshed KPT testing materials
  • Continue using the Stage II Placement Test materials with the cat on the cover (no changes)
  • Continue using the Stages III, IV, and V computer-based Placement Tests (no changes)
Districts and charters may begin the administration of the AZELLA Placement Test within the 2 calendar weeks prior to the first day of school when the DTC, STCs, Test Administrators, and other AZELLA staff have completed the required trainings and signed the AZELLA Test Security Agreement.

The following groups of students must be administered the AZELLA Placement Test within the first two calendar weeks (or within the two weeks prior to the start) of the 2022 - 2023 school year:
  • Students who received an incomplete or "Undetermined" AZELLA record from the 2021 - 2022 school year
  • Students who should have been administered an AZELLA test during the 2021 - 2022 school year but were not tested
  • Students who have the red font message on the EL70 Report
  • Students associated with EL Group 8 on the EL73 Report
    • NOTE: Students will not show on the EL73 Report until the district has synchronized their school enrollment to AzEDS. 
AZELLAology

What is it?  AZELLAology is an informal weekly conference call with ADE's AZELLA Team to respond to AZELLA District Test Coordinators' frequently asked questions (FAQ's) and to provide information about specific AZELLA topics. The video conference call provides an opportunity for the AZELLA Team to "show" where to find information and how to complete an AZELLA task. DTCs have been able to share with other DTCs what they do for a successful AZELLA year. New and veteran AZELLA DTCs have commented about the value of these weekly sessions.

When is it? On scheduled Tuesdays from 8:00 - 9:00am

Where is it? The conference calls are virtual through Microsoft Teams.

How do I join the call? Please use the link that is in the AZELLAology section of the AZELLA DTCs webpage. There is also an option to call in.

Do I have to have my camera turned on during the presentation? No, you are not required to turn on your camera during the call.

Is attendance and participation mandatory? No. You may come and go during the call as needed.

Are the weekly sessions recorded? No. These sessions are informal. When the AZELLA Team presents information through PowerPoint slides, the presentation can be shared with the attendees.

Is there an agenda? When specific AZELLA topics will be discussed during the call, the calendar and topics are posted in the AZELLAology section of the AZELLA DTCs web page.

If you have any questions about AZELLA, please contact us at AZELLA@azed.gov.
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