Exams Officer Update
13 September 2023 |
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Welcome to this week’s Exams Officer Update.
We hope you've enjoyed a well-earned summer break and that you're having a good start to the new year.
We have published a dedicated new academic year essential information article to support all the popular questions, topics and processes for the coming weeks. This is designed to be everything you need to know for the new year, whether you're experienced or a new exams officer. |
| Exams Officer Update live sessions |
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As with last year's events, we will go through news, updates and processes for the coming weeks and give you the opportunity to ask any general questions. You can view recordings of previous events on our support portal. |
| Date |
Description |
| 28 September |
Deadline to submit requests for reviews of marking and moderation (RoMM) from the summer 2023 exam series |
| 14 October |
Deadline to complete Annual Quality Declaration (AQD) and Lead Internal Verifier (LIV) registration |
| 17 October |
Entry deadline for January/February 2024 BTEC exam series |
| 18 October |
Late fees apply to January/February 2024 BTEC exam series entries made from this date |
| 1 November |
BTEC registration deadline for courses following the academic year |
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You can download entry basedata from our website. Please ensure that all your entries are made before the entry deadlines to avoid being charged late fees. Remember that you can only make an external assessment entry for a BTEC student if they have a registration on their course.
For detailed instructions on how to make entries as well as general information on BTEC external assessments, please see the following articles from our support portal:
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Annual Quality Declaration
The Annual Quality Declaration (AQD) for all centres delivering Pearson vocational qualifications is now open. Your Quality Nominee should complete this by 14 October.
Please check that your centre's Quality Nominee has an Edexcel Online account with the Quality Nominee box ticked to allow them access to the AQD and so they can receive support from us.
Please share a copy of our AQD guidance with your Quality Nominee. This will provide them with all the information they need to access and complete the AQD on time.
Lead Internal Verifier registration
Each BTEC programme (covered by the BTEC quality assurance model) offered at your centre requires a Lead Internal Verifier (LIV) to register or re-instate their registration each year. The deadline for this is 14 October.
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This year all school, colleges and training providers must maintain accurate estimated completion dates for all their learners. This is essential to maintain an accurate view of your 2023/24 cohort, and so we can track these learners through to completion.
As learners are enrolled on to their BTEC programmes, you should make their BTEC registrations by 1 November to avoid any late fees. You should check that your centre has approval for the programme they will be following, and if you need to gain approval to run a course you should do this straight away.
For detailed information on BTEC registrations and approvals, see these articles from our support portal:
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| Date |
Qualification |
Details |
| 15 September |
International GCSE |
Entry deadline for November 2023 exam series |
| 16 September |
International GCSE |
Late fees apply to November 2023 exam series entries from this date |
| 20 September |
GCSE, International GCSE |
Deadline to request modified papers for the November 2023 series |
| 28 September |
All qualifications |
Deadline to submit post-results requests from summer 2023 |
| 4 October |
GCSE English Language/Maths |
Entry deadline for November 2023 exam series |
| 5 October |
GCSE English Language/Maths |
Late fees apply to November 2023 exam series entries from this date |
| 17 October |
Edexcel Award, Level 1 and 2 Projects and Level 3 Extended Project |
Entry deadline for January 2024 exam series |
| 18 October |
Edexcel Award, Level 1 and 2 Projects and Level 3 Extended Project |
Late fees apply to January 2024 exam series entries from this date |
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You may find our Making academic entries page helpful for support with making entries using EDI or Edexcel Online, as well as these articles from our support portal:
If any of your learners sitting these examinations have special needs, it is important your centre applies for arrangements on their behalf.
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If your centre has entries for International GCSE, question papers will be despatched from Wednesday 4 October.
If your candidates are resitting their GCSE Maths or English exams in November, you can expect to start receiving standard and modified question papers from Monday 16 October.
The yellow label service will be in place for this series for centres in England to return scripts. You can expect to start receiving attendance registers and labels for November from 18 October.
If you require electronic copies of these question papers, please check your Edexcel Online account is up to date, ensuring you have access to our Secure Download Service (SDS).
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Following a change implemented for the summer 2023 series, we will not be automatically supplying 3D models with the modified large-print Maths papers for the autumn 2023 series.
3D models will still come as standard with all orders for UEB Grade 1 and Grade 2 braille; you do not need to order these separately if your candidate uses braille.
If you have placed an order for modified large-print Maths papers for a candidate who requires the use of 3D models, then please complete this form to request them. This form will close on 6 October 2023, and we will not send models to you if you have not completed this form.
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If your centre is concerned about any summer 2023 exam results, our post-results services are still available. The deadline for the majority of reviews of marking and moderation (RoMMs) is 28 September.
These articles provide full details on key dates and deadlines:
You can find detailed information on which services are available to you using these articles from our support portal:
Finally, if you would like dedicated training on post results and appeals, the following on-demand e-Learning modules are available on the Pearson Development Hub.
All of our bitesize modules are designed to give you the essential information that you will need to successfully administer our qualifications. The courses take about 20-30 minutes to complete, are fully interactive and offer a certificate as proof of completion. |
Whether you are preparing for the November 2023 series or have learners intending to take BTEC external assessments in the January 2024 series, it is important for you to stay up to date with the official exam regulations.
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As exams officer, you're in control of Edexcel Online accounts and access at your centre, and there's no better time than the start of a new academic year to double check that staff in your centre have the access they need.
From your Edexcel Online home page, go to Centre Accounts > List Accounts to bring up a list of every user account at your centre. Please review this list and remove any accounts for members of staff who no longer work at your centre, and also take the opportunity to go into each user's profile and check they have the correct account permissions for their role.
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Don't forget we have dedicated Pearson Exams Officer Support pages on both Facebook and Twitter/X. These provide you with a quick and convenient way to stay up to date with our latest news and advice.
Both pages are monitored 8am to 5pm, Monday to Friday, by Seren, Emma and Charlie on our Social Media team, so please feel free to message them with your quick queries or comments.
While we can answer your general queries online, specific queries should be submitted via the Pearson support portal to ensure you get the best advice from our Customer Services team. |
Sign up to receive these updates
If you would like to sign any of your colleagues up to receive these updates, you can do so here. You can view previous editions of the EO Update on our support portal. |
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