Exams Officer Update
15 May 2025 |
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Welcome to this week's Exams Officer update.
Thank you for your hard work, care and dedication in getting your learners ready for this examination series.
There are a range of useful resources designed to support you through this busy period. We would like to highlight key areas to help.
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| NEW Enhanced AI Virtual Assistant |
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We recently launched our enhanced AI Virtual Assistant, designed to revolutionise the way you interact with Pearson.
This new feature brings a host of benefits that will significantly improve your customer service experience. |
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It's important to keep data secure, reducing the risk of possible threats and preventing issues that can cause disruption. We have general guidance on cyber security best practices to explore.
To increase security for Pearson, we use a Multi-Factor Authentication process when accessing our systems. Go to our Pearson Portal Authenticator support article for more information and troubleshooting guides. |
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You'll find essential guidance and key information to support you through this May - June examination series. This comprehensive resource covers all the important topics such as question paper tracking, missing labels, additional stationery and modified formats. |
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Submitting marks and samples for Pearson-Set Assignments by 15 May
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Now's the time to submit your learners’ marks and samples for the summer series non-examined internal assessments. The deadline to upload both marks and sample learner work is today Thursday 15 May 2025.
We contacted all centres with internal assessment entries at the start of May with guidance on submitting marks, how to view and submit your sample and more.
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Date |
Description |
| 14 May |
MFL speaking tests window closure: A Level Chinese, French, German, Italian, Russian and Spanish |
| MFL speaking tests window closure: IAL MFL Units 1 and 3 |
| MFL speaking tests window closure: GCSE Arabic, Chinese, French, German, Greek, Italian, Japanese, Russian, Spanish and Urdu |
| 15 May |
Deadline to submit centre marks and moderation samples: GCSE, AS/A level, International GCSE, ELC(A), Project qualifications |
| A Level Art and Design 9AD0/01 (and all linked endorsements) – start of moderator visits: Marks must be submitted 48 hours prior to the moderation visits |
| GCSE Art and Design 1AD0/01 (and all linked endorsements) – start of moderator visits: Marks must be submitted 48 hours prior to the moderation visits |
| A Level Geography 9GE0 and 8GE0: Deadline to submit Fieldwork Statement form |
| GCSE Geography A 1GA0 and Geography B 1GB0: Deadline to submit Fieldwork Statement form |
| 16 May |
Speaking window closure: International GCSE English as a Second Language (4ES1) and Swahili |
| Submission deadline for recordings: GCSE Arabic, Chinese, French, German, Greek, Italian, Japanese, Russian, Spanish and Urdu |
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International GCSE script returns
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International GCSE examinations are returned using the white return label provided with AR1 attendance registers. These labels are not funded and not covered by the Dfe yellow label service and Parcelforce will refuse collection.
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Candidates who sit the wrong tier or Exam Board paper
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Candidates must be entered for one tier and sit all components within a subject at the same tier (Foundation or Higher). This covers GCSE Maths, International GCSE Maths, Single Sciences (Biology, Chemistry & Physics), Combined Science and Languages.
Mixed-tier entry is strictly prohibited. You should make sure that all candidates sit all components at the same tier of which they are entered. Irrespective of what tier the candidate/centre think is appropriate, the candidate must continue to sit the remaining components at the tier of entry.
If a learner has sat a different awarding body's exam paper in error, then please apply for Special consideration. |
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Date |
Description |
| 15 May |
Submission deadline: Submit your marks for BTEC Tech Awards internal assessments for the June series |
| 31 May |
7B file submission: Deadline to submit EDI summer results file request |
| 20 June |
UCAS confirmation: Complete a confirmation that all learners who have an active UCAS application are visible on your VQ Learner Tracker |
| 5 July |
BTEC claiming deadline: make full award certification claims (including BTEC Tech Award cash-ins) and input all internal grades, for learners expecting a result following the release of May/June 2025 external examination results, or for those with active UCAS applications. All outstanding actions should also be completed by 5 July |
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You can now easily access pre-release, web release and externally assessed tasks on the Secure Tests webpage via Edexcel Online under the BTEC and Functional Skills menu. |
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Learner Work Transfer (LWT)
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The Learner Work Transfer portal allows users to securely transfer digital evidence required for internal and external assessments. Make sure you have Basic Access permission on your Edexcel Online account.
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Entry Level Functional Skills
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Centres delivering Entry Level Functional Skills this academic year, will have been allocated a Standards Verifier (SV). The deadline to complete sampling activities is 31 July 2025. Please make sure you claim certification for 2024-25 learners by 31 August 2025. Any claim made after this date will require further support.
If you have had your visit, please check your SV report for 'limited release' as it can mean further samples are required for submission before 31 July 2025.
Any learners not completing the course(s) and/or have since left, please make sure you withdraw their registration on Edexcel Online. |
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Live Events and Pearson Development Hub
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We offer monthly Exams Officer live online events to keep you up to date with the latest news. Join us for our next event on Thursday 12 June 2-3 pm. |
Our Pearson Development Hub has a library of interactive modules and curated support articles to develop your skills further. |
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On 28 April, Ofqual published a message from the Chief Regulator to school and college leaders. Please take some time to read this reminder of important information for the exam series. |
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It includes:
- maintaining security and integrity of exams and assessments
- the importance of reviewing contingency plans
- the term-time checkpoint
Please also be aware of specific arrangements for:
- Tech Awards and the terminal rule
- grading of Technical Qualifications for T Levels in their first year of awarding
- new post-16 qualifications available to teach from September 2025 (Alternative Academic Qualifications and Reformed Technical Qualifications including Technical Occupation Qualifications)
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You can get the most from our Pearson support portal by logging in. If you’re already an Edexcel Online, Pearson Progress, ResultsPlus, or Edexcel Gateway user, you can sign in using those credentials. |
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Join our Facebook community to stay up to date with news and get quick responses from our team. |
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Your colleagues can also keep up to date with the latest news by signing up to our newsletter. Missed one? Catch up on our support portal. |
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