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Welcome to this week's Exams Officer update.

We hope you had a restful half term and are ready to see your learners through the final few weeks of this summers exams. 

There are a range of useful resources designed to support you through this busy period. We would like to highlight key areas to help.

If there’s anything else you need, please reach out via the Pearson support portal. We’re here to help.
We offer monthly Exams Officer live online events to keep you up to date with the latest news. Join us for our next event on Thursday 12 June 2-3 pm.

In this event we will be covering all of the process you will need to follow to successfully conclude the summer exam series, such as returning exam scripts and special considerations, and also looking ahead to BTEC claims and eligibility.
12 June 2 - 3pm - Register here

Unable to join? Catch up on the recording on our support portal.

Our Pearson Development Hub has a library of interactive modules and curated support articles to develop your skills further.
We recently launched our enhanced AI Virtual Assistant, designed to revolutionise the way you interact with Pearson.
This new feature brings a host of benefits that will significantly improve your customer service experience.
Read more about the new AI Virtual Assistant
It's important to keep data secure, reducing the risk of possible threats and preventing issues that can cause disruption. We have general guidance on cyber security best practices to explore.

To increase security for Pearson, we use a Multi-Factor Authentication process when accessing our systems. Go to our Pearson Portal Authenticator support article for more information and troubleshooting guides.
You'll find essential guidance and key information to support you through this May - June examination series. This comprehensive resource covers all the important topics such as question paper tracking, missing labels, additional stationery and modified formats.
Exams Officer Support | Essential Information

Date

Description

11 June
JCQ contingency afternoon: GCSE and/or AS/A level examinations should sustained national or local disruption arise during the June 2025 series
25 June
JCQ contingency day: GCSE and/or AS/A level examinations should sustained national or local disruption arise during the June 2025 series
If electronic copies of question papers are required (for late entries or printing onto coloured paper), you can access these through Secure Download Service (SDS)(for general qualifications). We will only send question papers to you through Secure File Transfer (SFT) in extreme circumstances. We recommend that you make sure you can access Secure Download Service and have also registered for an Secure File Transfer account in advance as this does not happen automatically. 

All relevant staff at your centre should have the Secure Download Service profile on their EOL account prior to the start of exams. You should make sure at least two people have this access, in line with JCQs policy of having a minimum of two key holders for the secure storage of exam materials.

If you need an electronic copy of a question paper on the day of the exam, and you don’t have the required Secure Download Service access, you will need to call us, and then be available for a secure call-back to have this added. Completing these checks now will make your exam days run more smoothly. In some cases, we may refer you back to other colleagues who do already have the required access as this will be a significantly quicker option than arranging a secure call back.  
International GCSE examinations are returned using the white return label provided with AR1 attendance registers. These labels are not funded and not covered by the Dfe yellow label service and Parcelforce will refuse collection.

Please make sure you arrange and pay for your own courier/tracked service back to Pearson. Read more about the white label service.

Where the Parcelforce labels site is being used, please ensure that you have 'pop -up blockers' disabled.
Candidates must be entered for one tier and sit all components within a subject at the same tier (Foundation or Higher). This covers GCSE Maths, International GCSE Maths, Single Sciences (Biology, Chemistry & Physics), Combined Science and Languages.

Mixed-tier entry is strictly prohibited. You should make sure that all candidates sit all components at the same tier of which they are entered. Irrespective of what tier the candidate/centre think is appropriate, the candidate must continue to sit the remaining components at the tier of entry.


If a learner has sat a different awarding body's exam paper in error, then please apply for Special consideration.
All of our standard format summer 2025 questions papers should have now been delivered to centres; for exams taking place from 10 June onwards, these may still be in transit. 

You can track the delivery status of your general qualification papers via Edexcel Online, and you should do this before calling us to report any missing deliveries.


Please note that modified formats may arrive closer to the scheduled exam date.

Date

Description

31 May
7B file submission: Deadline to submit EDI summer results file request Please submit these as soon as possible
20 June
UCAS confirmation: Complete a confirmation that all learners who have an active UCAS application are visible on your VQ Learner Tracker
5 July
BTEC claiming deadline: make full award certification claims (including BTEC Tech Award cash-ins) and input all internal grades, for learners expecting a result following the release of May/June 2025 external examination results, or for those with active UCAS applications. All outstanding actions should also be completed by 5 July
You can now easily access pre-release, web release and externally assessed tasks on the Secure Tests webpage via Edexcel Online under the BTEC and Functional Skills menu.
The Learner Work Transfer portal allows users to securely transfer digital evidence required for internal and external assessments. Make sure you have Basic Access permission on your Edexcel Online account.
Don't miss out on the latest news and information. We send out monthly bulletins for Vocational Qualifications and BTEC Tech Awards

Sign up today to receive these directly to your inbox.
On 28 April, Ofqual published a message from the Chief Regulator to school and college leaders. Please take some time to read this reminder of important information for the exam series. 
It includes:
  • maintaining security and integrity of exams and assessments
  • the importance of reviewing contingency plans
  • the term-time checkpoint
Please also be aware of specific arrangements for:
  • Tech Awards and the terminal rule
  • grading of Technical Qualifications for T Levels in their first year of awarding
  • new post-16 qualifications available to teach from September 2025 (Alternative Academic Qualifications and Reformed Technical Qualifications including Technical Occupation Qualifications)
You can get the most from our Pearson support portal by logging in. If you’re already an Edexcel Online, Pearson Progress, ResultsPlus, or Edexcel Gateway user, you can sign in using those credentials.
JCQ have released Updated guidance on the use of AI in assessments to support centres with protecting the integrity of qualifications. Stay up to date with their latest bulletin and subscribe to receive their monthly updates.
Join our Facebook community to stay up to date with news and get quick responses from our team.
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Your colleagues can also keep up to date with the latest news by signing up to our newsletter. Missed one? Catch up on our support portal.

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