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Exams Officers page | December '23 support | Development Hub | Support portal

•  NEW  Review your estimated completion dates ahead of the cohort confirmation checkpoint deadline
• Learner Work Transfer
• BTEC key dates and what to expect in 2024
• Key dates
• BTEC January assessments

• Edexcel Award | January Series
•  NEW  Hard Copy Pre-release Material for Summer 2024

•  NEW  Modified Papers- January and summer 2024
• Instructions for Conducting Examinations
• Multi Factor Authentication | Smartphone requirements
• Customer Support Portal
• Social media | Pearson Exams Officer Support

You should start reviewing your estimated completion dates now ahead of the February 9 cohort declaration checkpoint deadline. The declaration will open in early January, and we’ll be asking heads of centres to sign a confirmation to declare that all estimated completion dates are accurate for all your BTEC registrations. By reviewing your estimated completion dates now, the checkpoint will be a simple form to complete. 

You should:

Read more about maintaining estimated completion dates  

Read the latest communication about the cohort confirmation checkpoint

This important work means we will have an accurate shared view of all learners who are expecting an overall qualification result in August. We can track these learners through the year and provide detailed learner insights so we can work in partnership with you to provide on-time results.  

We’ll be in touch in January when the cohort confirmation declaration is open for completion, and we’ll also be sharing more information on how you can provide estimated completion dates for BTEC Tech Awards (2022) and T Levels. 

BTEC Firsts and Nationals

We will be using our Learner Work Transfer (LWT) system to manage the uploading of learners’ work for some BTEC Firsts and Nationals in the January 2024 external assessment series. You will no longer be required to upload learner work to SharePoint.

LWT ensures learner data is as protected and secure as possible. It will be familiar to many of you as a system you’ve used for standards verification, for our general qualifications or for the new BTEC Tech Awards.

You will access LWT through Edexcel Online, so please take the time before the January series to ensure that all members of staff at your centre who are involved in BTEC administration and delivery have Edexcel Online access. You can find step-by-step guidance on creating Edexcel Online accounts on our support portal.

There is subject-specific guidance for uploading learner work to LWT in each unit’s administrative support guide (ASG). You can find each subject’s ASGs on the qualification course materials page, under external assessments. The submission deadlines are detailed in our BTEC timetables; failure to submit before each unit’s deadline could result in a maladministration investigation.

Find out more about Learner Work Transfer for BTEC.

BTEC Tech Awards (2022)

Learner Work Transfer (LWT) is now open for uploading learner work samples for moderation for internally assessed components. The deadline to complete this is 15 December, although there is no need to wait until the deadline if you have work ready to upload already. You can expect your moderator to be in touch from mid-December.  

Find out how to view which learners have been selected for sampling in LWT.

For general support about LWT, read our LWT support articles. 

After working closely with colleges and schools and talking to many exams officers, earlier this month we shared the new BTEC key dates for 2023/24. They are designed to be more streamlined, and allow us to deliver results to all your learners who are expecting them in summer 2024.

Read our BTEC key dates for 2023/24.

We’ll be keeping you updated this year by contacting you directly, but you can also keep up to date by visiting our teaching learning and assessment page 2023/24 for the most up to date FAQs.

You can expect to receive standard and modified question papers for the BTEC January series from Tuesday 5 December. You can expect to receive attendance registers and labels from Monday 4 December.

The Yellow Label Service will be in place for this series for centres in England to return scripts. If you require tracking information, please contact us through the Pearson Support portal. 

You can expect to receive standard and modified question papers for the Edexcel Award January series from Tuesday 5 December. You will be able to track your standard question paper despatch for General Qualifications via Edexcel Online. You can expect to receive attendance registers and labels from Monday 4 December.

The Yellow Label Service will be in place for this series for centres in England to return scripts.

If you require electronic copies of these question papers, please check your EOL accounts are up-to-date, ensuring you have access to our Secure Download Service (SDS) service.  

Pre-release materials for the following papers will start to be despatched to centres the week commencing 4th December.

GCSE Art & Design:

1AD0/02, 1FA0/02, 1GC0/02, 1PY0/02, 1TD0/02, 1TE0/02

GCE Music Technology:

8MT0/01, 8MT0/02, 9MT0/01, 9MT0/02

This initial despatch will be based on any estimated entries that your centre has made or the number of entries that were made in Summer 2023. If you require additional hard copies, you are advised to make actual entries for the qualification so that we can send you the right number of materials for the candidates at your centre.

Tracking information will be available on Edexcel Online once materials have been despatched

The deadline for ordering modified papers for the January 2024 exam series has now passed.

If you were unable to meet the deadline, please place your late order on AAO/PAAO as a matter of urgency and then contact us by way of email on additional_requirements@pearson.com, quoting your order number and centre number. We will then be able to advise you if it will be possible to supply a modified paper.

Modified papers for the Summer 2024 exam series are now available to order.

The deadline for ordering modified papers for the Summer 2024 exams is the 31 January 2024. Please ensure you place any orders for modified papers as soon as possible to avoid the risk of us being unable to fulfil your request.

Please be aware the deadlines for ordering modified papers are as follows:

These do not change each year. 

Please be aware that we no longer automatically supply 3D models with the modified large print Maths papers.

Please note that these will still come as standard with all orders for UEB Grade 1 and Grade 2 braille. You do not need to order these if your candidate uses braille. 

If your centre has placed an order for modified large print papers for Maths, please complete this form to order your candidate 3D models.

Failure to respond will result in no models being sent to your centre.

If you require any further information regarding this, please contact the Modified Formats Team at additional_requirements@pearson.com

For further information on modified papers, access to past modified papers and answers to FAQs, please go to the modified formats page on our website 

We will be introducing an app-based multi-factor authentication
for all users of Edexcel Online in early December, to protect your data and maintain the integrity of our assessments. This will replace the current web based multi-factor authentication, and will be mandatory. All users will
require access to a smart phone device to receive a verification code to access Edexcel Online. We’ll be in touch in early December to share more
information and let you know when this will go live.        

If you are running examinations in the January 2024 series, it is important for you to stay up to date with the official exam regulations.

The JCQ have published the 2023/24 version of their Instructions for Conducting Examinations (ICE) document, which you can download from their website or from our support article collecting all regulatory documents, including the JCQ ICE, BTEC ICEA and general regulations.

We want to ensure you have all the help and support you need at your fingertips; that’s why we’ve got a library of support articles hosted on our Customer Support Portal. Each article contains answers, detailed information, step-by-step guides, instructional videos, and general advice. Articles require no special access, are easily searchable by keywords in their title, and are available 24/7, 365 days a year. And for good measure, we also have the portal user guide.

Take a look at our short video that explains more about our support portal, the information you can find and the further benefits it provides. 

Check out the Pearson Support Portal.

Don't forget we have a dedicated Pearson Exams Officer Support page on Facebook. This provides you with a quick and convenient way to stay up to date with our latest news and live updates from the team.

Important and informative announcements will be posted on the page daily and messages will be monitored 8am to 5pm, Monday to Friday by Charlie, Emma and Seren; our dedicated Social Media Team. Message them with for help with your queries throughout your working day.