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3 December 2024

Dear Colleague,

The BTEC cohort declaration is now open for you to complete in the VQ Learner Tracker by 31 January 2025. We’ve opened the cohort declaration earlier than before to give you as much time as possible to review your registrations before the January exam series begins. 

Yes, submitting this mandatory declaration ensures we have a shared view of your learners expecting results in August 2025, forming your summer 2025 cohort. Your cohort declaration will cover BTEC Firsts, BTEC Nationals, BTEC Tech Awards, BTEC Technicals and T Levels, and your centre delivers at least one of these qualifications. 

You’ll be completing the cohort declaration this year in the VQ Learner Tracker. We can see that you already have an account, so you can log in straight away.

Not quite ready to complete the cohort declaration? You can choose to tell us you’re working on this by clicking on “View declaration” in the VQ learner Tracker and pledging to complete on time.

Once logged in, you’ll see that we've reviewed your registrations and added a “summer 2025” tag where we think that learners are expecting an overall qualification result on results days in August 2025.  

You need to review these tags, adding or removing them where appropriate, so we have an accurate view of your summer 2025 cohort. There is no need to change your learners estimated completion dates; just update the tags in the VQ Learner Tracker and we will do the rest.

Your registrations should be as accurate as possible before signing your declaration and this includes making any deletions for learners registered this year that will not be completing their qualification.

Once all tags are correct, you can submit your declaration, accessed through the banner in the VQ Learner Tracker. You can complete this yourself if you have Head of Centre authorisation.

We’ll keep in touch with regular reminders, sharing any information we think will help you complete this activity, including FAQs.

Read our cohort declaration FAQs

You can also join us at one of our cohort declaration Q&A events that we will be hosting throughout December.  

If you have any questions, please don’t hesitate to reach out through the Pearson support portal, and we’ll be happy to help. Thank you in advance for your support and co-operation.  

Kind regards,