Exams Officer Update
25 June 2024 |
|
Welcome to this week’s Exams Officer Update.
Coming soon
We are busy working on a new essential information article to aid you over the summer results period. If there is anything you would like to see included in this or have any general feedback on our articles, please let us know by raising a case in the Pearson support portal. |
| Exams Officer Update | Results live sessions and on-demand learning |
|
To better prepare you for upcoming results days we have produced an on-demand results e-learning module which you can complete at your own pace.
If after completing this e-learning, you still have questions, we are also hosting two separate online EO webinars, on 11 July 2024. These events will be dedicated to offering support on BTEC and general qualification results You can sign up for these events below.
You can bookmark this page to get links to all upcoming events as they become available.
|
|
|
| Date |
Description |
| 5 July |
Deadline to submit internally assessed unit grades and full award claims for learners expecting an overall results in August
BTEC Firsts, Nationals, L2 Technicals
June 2024 |
| 5 July |
Deadline to submit special consideration requests.
BTEC Firsts, Nationals, L2 Technicals
June 2024 |
|
We would like to inform you that the review date for the BTEC Workskills and BTEC Personal Growth and Wellbeing suite of qualifications has been updated.
You can read the full update and see which qualifications are affected here. |
How to receive summer 2024 BTEC results via your MIS
Results Entry 7B Files
In order to receive learners' overall results for BTEC Firsts, Nationals and L2 Technicals via EDI in August, please ensure you submit a results entry 7B file to us as soon as possible, the deadline for this was 31 May. If we do not receive a 7B file from you, we cannot send learner results to you via EDI in August.
You will need to download a 7B file from Edexcel Online and populate it with the details of the learners for whom you will want to receive overall results via EDI before sending it to us.
Follow our simple instructions to download a 7B file.
Submitting a 7B file is not a substitute for submitting award claims for your learners; the file informs us which learners’ results you would like to receive via EDI upon the release of results.
EDIFACT results files
If you require a summer EDIFACT results file, please send a request to us at eprocessing@pearson.com.
BTEC Tech Awards (2022)
The revised BTEC Tech Awards (2022) are not included in a 7B file. You will automatically receive May/June 2024 component results via EDI, and where learners have been entered for a cash in in summer 2024, these files will also contain overall grades.
Please note: Any learners who were cashed in late for the January series, who haven't completed additional assessments in the summer series, will not be included in the May/June 2024 results file you receive. If you require an overall results file for any learner who were cashed in late in the January series please email eprocessing@pearson.com to request this. |
You must make all BTEC certification claims for learners expecting to receive a result in August 2024 by 5 July. This includes BTEC Tech Awards, where you should make a certification claim by submitting a cash-in by 5 July.
If claims are made after 5 July, we can’t guarantee that learners will receive results on time. For any late claims made for BTEC Level 3 Nationals where learners are still expecting a result in August, you may be liable for a £100 administration fee per learner registration that misses the claiming deadline.
Read more about the missed claiming deadline admin fee
What support can I expect ahead of the 5 July deadline?
- Support calls: we’re checking in with as many schools and colleges as possible ahead of the deadline, to make sure you have access to all the support you need.
- Support articles: we have a full library of support articles covering how to make BTEC full award claims, BTEC Tech Award cash-ins, and FAQs about the 5 July deadline:
- On-demand training modules: access our full catalogue of on-demand training modules in the Pearson Development Hub. There are bitesize courses to take you through BTEC claims and eligibility step by step.
- Interactive VQ Learner Tracker tutorial: new to the VQ Learner Tracker? You can access our interactive tutorial that will show you how to get the most out of this new tool and help you identify where you need to take action ahead of the 5 July deadline.
- Join us for one of our VQ Learner Tracker and claiming webinars: we’ve added some more dates so you can watch a live walkthrough of the VQ Learner Tracker, find out more about the different methods of making a BTEC claim and ask us questions.
|
Using the VQ learner tracker
This year you will be using the VQ Learner Tracker, a new module in the Pearson Progress Platform, to help you manage your BTEC summer cohort. Here you’ll be able to identify learner registrations that require any action so you can meet the 5 July claiming deadline.
If you’ve not yet explored the VQ Learner Tracker, we’d encourage you to familiarise yourself ahead of the deadline. You can read our quick guide to getting started.
|
Submitting cash-ins for learners certificating this summer
To make a certification claim for BTEC Tech Award you need to submit a cash-in code.
For learners sitting the terminal external assessment this May, the cash-in code should be submitted at the same time their entry is made for the terminal component. If you don’t submit a cash-in code, then learners won’t receive an overall qualification result in summer.
If you’ve not submitted a cash-in for summer, you should do this no later than the 5 July to guarantee learners receive their result in August. As of 2 May you are no longer able to submit cash ins via EDI, these must now be done through Edexcel Online and before 5 July.
Receiving moderator reports
Once learner work has been moderated, we will send you a draft moderator report. This will be sent to the exams officer and quality nominee in your centre. Please make sure these details are up to date on Edexcel Online so you don’t experience a delay. You can also view your moderator’s details in Edexcel Online if you need to contact them. You will then be able to amend any learner marks until the 28 June following your moderator’s feedback.
More information
We send a dedicated monthly BTEC Tech Awards newsletter, which you can subscribe to if you would like to receive it. Our June issue has more information on claiming certification, draft moderator reports and more. |
The latest module in our BTEC Exams Officer training series is now available on the Pearson Development Hub.
- BTEC Bitesize Module 10: Eligibility (2023/24)
This module will be focusing on the importance of the eligibility steps which need to be followed and completed, to ensure your learners can receive their results and certificates this year.
|
| Date |
Description |
| 26 June |
Contingency Afternoon for GCSE and/or AS/A level examinations should sustained national or local disruption arise
GCSE, AS and A Level
June 2024 |
| 28 June |
Art and Design 1AD0/01 (and all linked endorsements) – end of moderator visits. Marks must be submitted 48hrs prior to the moderation visits.
GCSE
June 2024 |
| 5 July |
Deadline to submit special consideration requests.
GCSE, International GCSE, AS and A Level, Advanced Extension Award, Level 3 Maths in Context
June 2024 |
|
We have now published the provisional timetables for International A Level and Edexcel Awards for January 2026.
The feedback window is now open until Friday 19 July.
Please send any feedback into us at Timetables@Pearson.com. |
We are making changes to our GCSE History qualification. The changes are coming in two stages: assessment amends for first assessment June 2025, and content amends for first teaching September 2024 and first assessment June 2026.
Information on these changes can be found via the two news items below:
|
We have now published the Key dates and General Qualification entry code sections of the online Exams Officer Information manual.
These can be located on the Pearson Qualifications website here
We have also updated the Key dates spreadsheet and are in the process of updating the entry code and key date finder tools. |
Please be reminded the deadline for Special Consideration is the 5 July 2024.
Please ensure all applications are in by this date to ensure they are processed in time for Results Day.
Guidance regarding how to apply for Special Consideration can be found in our Applying for Special Considerations FAQs support article. |
We have now released our Post Results Service fees which cover the period 1 August 2024 to 31 July 2025.
These new fees cover any post results services raised following the release of any summer 2024 general qualification or BTEC results. |
Now in its third year, the 2024 report will bring together over 12,000 teacher, student and sector voices.
Be the first to hear about the report and sign up for our mailing list. |
|
|
Teachers and Heads of departments at your centre may not have had to access our secure systems for some time, with the next time they need to do this being on learner results days in August. We wanted to take this opportunity to remind all users of systems such as Edexcel Online and ResultsPlus, that there is now a requirement to authenticate via an app on a smart phone in order to access these systems.
If you have colleagues who haven't accessed these platforms for some time, please urge them to do so before finishing for the summer, so we can work with them to resolve any issues and avoid any delays in access on results days.
They can get additional support for registering a device and general troubleshooting in our Pearson Portal Authenticator support article.
We would also encourage you to review your centres accounts and make sure only those who should have access to results on embargoed results days, have the results profile ticked. Teachers should not be able to view results until results are released to learners.
Taking these steps now will ensure we all have a successful results day.
|
NEW Cyber Security webpage
We have made lots of enhancements in the past 12 months, to increase the security of Pearson and centre data, and maintain the integrity of our qualifications and assessment materials. These have included a move to Multi Factor Authentication and enforcing enhanced password requirements for all our platform users.
We have created a new Security page on or qualifications website, where we will share best practise as well as guidance on how you can spot if something doesn’t seem quite right. |
We want to ensure you have all the help and support you need at your fingertips; that’s why we’ve got a library of support articles hosted on our Pearson support portal. Each article contains answers, detailed information, step-by-step guides, instructional videos, and general advice. Articles require no special access, are easily searchable by keywords in their title, and are available 24/7, 365 days a year. And for good measure, we also have the portal user guide.
|
Don't forget we have a dedicated Pearson Exams Officer Support page on Facebook. This provides you with a quick and convenient way to stay up to date with our latest news and live updates from the team.
Important and informative announcements will be posted on the page daily and messages will be monitored 8am to 5pm, Monday to Friday by Charlie, Emma and Seren; our dedicated Social Media Team. Message them with for help with your queries throughout your working day. |
Sign up to receive these updates
If you would like to sign any of your colleagues up to receive these updates, you can do so here. You can view previous editions of the EO Update on our support portal. |
|
|
|
|
|
|
